Information for New Faculty

Start-Up Funding

Start up packages have several possible components, including housing & moving allowance, student support, research account and equipment (start up arrangements prior to July 1 1997 differed slightly click here to view). The details of each start-up package are in the offer letter. The sum of these components is intended to meet the Dean's obligation for all expenses including equipment, renovations and installations, travel, graduate, post-graduate, and staff salaries, fringe benefits, lab and office supplies and expenses, campus recharges, and summer salary for the faculty member. It is expected that new faculty will use their start-up equipment funds to leverage new equipment proposals as much as possible. Faculty summer salary total expenditures will be limited in dollar amount to a maximum of 4/9ths of the covered compensation amount salary and must be utilized within three years 

Reimbursement of Moving Expenses

The University of California reimburses new faculty for removal expenses under a set of rules and regulations that are patterned after the travel regulations of the University and of the State of California. While not unduly complicated, these regulations are not necessarily all obvious to a newcomer to the University. The dollar amount of your potential reimbursement was included in your offer letter. Please see below for some of the other facts you should know as you plan your move.

Mortgage Program

Information can be obtained from the office of the Vice Chancellor for Academic Affairs.

Exception to Policy

Any requested modification to the start-up agreement should be submitted, in writing, to the Dean.

Detailed Moving Regulations

Since the University has negotiated contracts with several specific carriers, reimbursement can be provided to you only if you use one of these carriers. The Management Services Officer (MSO) in your department will notify campus purchasing office representatives who will then contact you with a current list.

Reimbursement may be made for packing, freight, and insurance of your library and your household goods when properly supported by invoices and receipts. Please note that STORAGE IS NOT REIMBURSABLE at either end of the move.

The University provides one-way air coach travel (or equivalent for other travel) for you and your immediate family. Meals en route are reimbursable, though only equivalent to those required for air travel. Travel and meal reimbursements are all in accordance with University regulations that you can also obtain from your MSO.

The following is a list of expenses that are NOT reimbursable. This is not an exhaustive list, but it includes items that other faculty have inquired about.

  1. Storage of items at either end of your trip.
  2. Motel/hotel or subsistence costs at either end of the trip.
  3. Air shipment of belongings.
  4. Shipping or driving an automobile (other than the one used for transportation in lieu of air coach travel above).
  5. Housing fixtures such as bathtubs, lighting fixtures, etc.
  6. Additional insurance required for works of art, special collector items, etc.
  7. Your household items are covered by the removal policies but research items are not. Shipment of your research items (lab materials, equipment, scientific library, etc.) can however, be covered from your startup allocation.

A copy of the complete UC policies on moving expenses can be obtained from your MSO.

Revised Dec06