Referee Selection Guidelines

For Appointment and Review Files

Ladder Rank and Teaching Professor Series

*To or through Above Scale

Career Equity Reviews

For Faculty Requesting a CER that results in a promotion the number of letters and level independence required corresponds to the propose rank and step in the file for a review action.

Guidelines and Additional Info

Guidelines for selecting referees in the LRF and Teaching Professor series can be found here:  https://senate.ucsd.edu/media/131534/guidelines-for-selecting-external-referees.pdf

Additional info related to referees in for the LRF and Teaching Professor Series can be found in the rescinded PPM 230-20 (for appointments) and PPM 230-28 (for academic reviews).  Although this policy is rescinded, we use it as our guideline pending the release of the procedure manual. 

For Appointment files in the Professor of Practice Series

Additional info related to referees in the Professor of Practice Series. 

External validation of a proposed appointee’s experience in the field and his or her potential for delivering benefits to UC San Diego programs will normally be required for appointment in the Professor of Practice series. However, the number of external referee letters and the independence of the letter writers may vary, depending on the individual appointee. In rare instances, when a proposed appointee is exceptionally distinguished and his or her professional reputation is widely known, letters from external referees may not be required. For example, if the proposed appointee is a well-known public figure at the global, national, or regional level (e.g., the former president of a country, a CEO of a Fortune 500 company, or a well-known regional government official), evidence of that individual’s reputation and/or expertise could be supplemented or provided entirely by evidence other than external referee letters e.g., newspaper articles, books, etc.). In all cases, sufficient documentary evidence of professional qualifications is required

Coming soon:  For Appointments and reviews in Professional Research Series

Coming soon:  For Appointments and reviews in the Academic Coordinator/Administrator Series

For Appointments in Visiting Titles

Sample Solicitation Letters for all actions above, except the Professor of Practice and Visiting series, can be found here:  https://aps.ucsd.edu/tools/forms.html

Sample Solicitation Letters for Professor of Practices Series are on the Google drive.